This Service Policy describes the Support and Maintenance Services to Licensees of the InAcademia Service, and may be updated from time to time.
2. Service hours & exceptions
The Service is deemed operational when the application endpoints as described in the InAcademia technical manual (https://inacademia.org/inacademia-implementation-guidelines/) are responding. The following exceptions apply:
- Planned maintenance windows or service interruptions (“scheduled downtimes”), which will be announced to customers via email in a timely manner. A standard maintenance window will typically be between 0 and 4 hours, but should a longer outage be required, the Licensor will provide suitable justification.
- Service incidents causing outage or interruption to service.
The availability calculation excludes:
- Institutional Identity Providers not being available
- Institutional Identity Providers not being connected to the InAcademia service for any reason
- Network interruptions outside of the datacenters of the InAcademia Service
Only Licensees of the InAcademia Service are authorised to contact the Support and Maintenance Service. End Users are invited to contact the relevant institution or merchant for assistance with their transaction. The Support Service for the InAcademia Service can be accessed via:
All Incidents to be reported using the contact form below or via the email address provided at registration. Incidents reported via other methods may not receive the necessary urgency of response.
Any other queries should be submitted using the form below.
The Support and Maintenance Service is provided Monday to Friday, 08:00 – 18:00 UTC+2, with the exception of Public Holidays in Sweden, the Netherlands and the United Kingdom.
The Licensor is responsible for supporting its own customers and end users.
3.1 Incident handling
The Licensee must report all incidents, queries and general issues as described in section 3 above. The Licensor will respond to incidents raised by the Licensee (provided that the Licensee has first established that the issue is restricted to the InAcademia Service). Reported incidents and disruptions to the agreed service functionality or quality will be handled according to an appropriate priority based on the impact and urgency of the incident. In this context, the following priority guidelines apply:
|Low||Common operational issues which do slightly affect the service quality.
|24 hours (support hours)|
|Medium||Intermittent loss of production service:
An issue that affects the service quality or partly interrupts the service usage.
|8 hours (support hours)|
|High||Total loss of production service:
Critical issue that prevents the service usage completely or major security vulnerabilities.
|2 hours (support hours)|
3.2 Fulfilment of service requests
In addition to resolving incidents, standard service requests (e.g. information requests, documentation) may be fulfilled through the defined support channels in the same way as incidents. Service requests are classified as “Low”.
4. Reporting & escalation
4.1 Regular reporting
The following reports can be provided and are subject to specific requests to be made to the InAcademia Service support facility:
||Biannual||Provided publicly on the InAcademia website [A]|
|Service Report||Current performance according to service targets
||Quarterly||Delivered to customers via email|
4.2 Escalation & complaints
For escalation and complaints, the defined service provider contact point shall be used, according to the following escalation path using contact details provided during the registration process:
|1||InAcademia Business Development Manager||48 hours|
|2||InAcademia Service Owner||72 hours|
As part of the registration process for InAcademia (see https://inacademia.org/registering-your-service/), the Licensee is required to validate some technical configuration attributes and to provide the following data via the registration form provided. Completing the registration process, including the supply of administrative and technical data, and completing the https, redirectURL and DNS validation processes is mandatory.
To secure communications between the InAcademia service and the clients, the use of a valid https certificate for the RedirectURL is mandatory. The use of self-signed certificates is not allowed and may result in termination of the service. The InAcademia support team will notify you when the validation of your registration has succeeded and the connection is active.